Make Your Own QR Codes In Event Planning

Invitations and Event Planning

Planning an event on any scale can be a daunting task. Besides planning and orchestrating the actual event, you have to invite people to attend. What you need for your party or even can hinge greatly on how many people will be there. And the only way to gage how many people will attend is by the RSVP’s that are sent back. Most people who have planned any sort of party, gathering, or event can tell you that collecting the RSVPs can be maddening.

Social media and networking sites have provided us with means for setting up events pages online. You can see a description of the event, the date and time, pictures related to the event, and sometimes a list of everyone else who is invited and/or attending. There is also the good old fashioned method of sending invitations via snail mail and providing RSVP cards and envelopes so that the attendees can send back their response. And while both of these methods have their merits, they are also flawed.

Social networking sites like Facebook allow a user to set up an events page where they can provide info for the event and send invitations in the form of a Facebook notification. But this method is very limited in the sense that it only allows you to send invites to people that have either friended you on Facebook or have “liked” your page. You can change the settings for the event page so that anyone who finds it can invite themselves and RSVP in the affirmative. But they have to know the page is there to find it. Snail mail invitations are also flawed in the sense that you cannot fully rely on people to mail back their responses quickly or sometimes at all. They also require a postage stamp and are a less than green way of inviting people to your event.

QR Codes can help with this regardless of which method that you prefer. You can imbed a QR Code into a paper invitation that was sent in the mail or an e-invite sent online. When the person receives the QR Code they can simply scan it and you can have them sent to an RSVP form. If you are still partial to Facebook you can still have the person forwarded to the events page that you made there. But by creating your own generic form you don’t have to leave anyone out because they don’t have an account on any one specific social networking site that you are managing your event invites on.

When more information is required than a “yes” or “no” as to whether or not someone is attending, QR Codes can also help you get the more detailed information. For events like weddings or showers, the QR Code can also provide the person scanning it with details on gift registries. Likewise, when a choice of meals is being served, your QR Code provided RSVP form could also give the attendee a place to submit their choice of food. This allows you to stay organized and give the people that you are inviting the most convenient way of responding to your invitation.